Staff Accountant

Community Charter School of Paterson

Paterson, NJ, USA

Full time



13 hrs

Position Type:

Date Posted:

32 Spruce St

Position Title: Staff Accountant
Employment Category: Exempt, full-time (40 hours/week)

12-Month position

General Duties: Assist in the administration of CCSP's payroll with a high
degree of responsibility, discretion and confidentiality while
using independent judgment, in addition to routine work of
CCSP's business operations to provide the maximum services
for the financial resources necessary for smooth and efficient
operation of the business office.

Requirements: Associate or Bachelor's Degree; courses in payroll,

bookkeeping, and accounting.

Reports To: Comptroller
Supervises: N/A
Evaluation: January and April
Expectations of Employee:
? Advocates for the wellbeing of all of CCSP Staff
? Adheres to CCSP's Policies and Procedures.
? Acts as a role model within and outside of CCSP.
? Maintains positive and respectful attitude.
? Performs duties as workload necessitates.
? Demonstrates flexible and efficient time management and ability to prioritize workload.
? Consistently reports to work on time and prepared to perform duties of position.

Essential Duties and Responsibilities:
1. Process bi-monthly payroll using ADP workforce now, monitor the payment of regular hourly pay, after school, tutoring payments, pension , Aflac and benefits deductions. The staff accountant will monitor timesheet submissions from part time and extra duty activities. This position will prepare batch information to update the general ledger at the end of every payroll.

2. Performs related functions such as:
  • a. Research and answer employee questions regarding pay policies;
  • b. Prepare payroll actions and handle payroll errors;
  • c. Audit and review various payroll data and provide relevant statistical reporting (timecards, bonuses, payments)
3. Compiles and processes payroll information including data entry of timesheets, deductions, and related data. May also be responsible for calculation of overtime, incentive pay, shift differential etc.
Calculates pay by multiplying applicable hours by rate. Prepares deductions for authorized and mandatory deductions. May enter data on hires, terminations, and wage adjustments. Prepares and maintains periodic payroll reports to include earnings, tax, and deduction summaries. Serves as the primary contact for employee payroll related questions, inquiries, and concerns.
4. Prepares financial statements, income statements, and cost reports to reflect financial condition of CCSP. Supports with CAFR related documentation on a yearly basis.
5. Assists Comptroller and Senior Accountant with annual open enrollment process and other special projects as needed. Originates and implements informational sessions. Maintains a high level of knowledge and skill regarding State and Federal laws and regulations governing employee benefits and how they pertain to benefit plans administration, e.g., ERISA, COBRA, HIPAA.
6. Administers Retirement Program, handles retirement paperwork.
7. Organizes job functions and work assignments to be able to effectively complete assignments within established time frames.
8. Maintains confidentiality of sensitive correspondence, records and information.
9. Performs other related duties as assigned by the Comptroller.

Financial Record-Keeping
1. Maintains a complete and systematic set of records in the form prescribed by the commissioner of
education of all financial transactions of CCSP.
2. Records details of school financial transactions in appropriate journals and subsidiary ledgers from
such sources as requisitions, payroll records, etc.
3. Summarizes and balances entries recorded in individual journals and ledgers, and transfers data to
general ledgers.
4. Traces errors and records adjustments to correct charges or credits posted to incorrect amounts.
5. Reconciles cancelled payroll and accounts payable checks with bank statements and verifies bank
balance with statements.
6. Prepares withholding, social security, and other tax returns.
7. Assists in daily operation, monitoring of work flow and accuracy of accounts payable personnel.
8. Complies any relevant documentation for annual CAFR.
9. Provides financial information for monthly Board of Trustees snapshot documentation.

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