Position Type:
Secretarial/Clerical/Accounts Payable

Date Posted:
5/8/2023

Location:
Wallington Board of Education Offices

Date Available:
06/01/2023

Closing Date:
Until Filled

Executive Secretary Accounts Payable/Receivable (Part Time)

QUALIFICATIONS:

High School diploma/secretarial experience/business office background

1. Excellent degree of proficiency in typing/keyboarding.
2. Outstanding knowledge of basic office procedures and the operation of common office equipment and machines (i.e. copy machine, postage, duplicating machine, Fax, computer printer, etc.)
3. Strong communication and human relations skills.
4. Some experience in general business office work.
5. Command of computer literacy, including word processing, spreadsheets, data entry, etc.
6. Such alternatives to the above qualifications as the Business Administrator may find appropriate.
7. Flexibility in schedule as to accommodate the board office.
8. Required criminal history background check and proof of U.S. citizenship or legal resident alien status.

REPORTS TO: School Business Administrator

JOB GOAL: To serve in a clerical/secretarial support capacity in the Board of Education office.

DUTIES AND RESPONSIBILITIES:

1. Answers and directs all incoming phone calls, and reviews and distributes incoming interoffice correspondence and regular mail.
2. Maintains a regular filing system.
3. Orders and maintains all supplies as needed.
4. Performs all regular and confidential work as assigned by the School Board Secretary,
5. Maintains records and performs task associated with the after-care program.
6. Assists in the preparation of Board meeting agenda.
7. Assists business office in the scheduling and assignment of district custodial staff.
8. Manages requisitions and follow up paperwork for buildings and grounds/maintenance requests.
9. Corresponds and follows up with contractors and service providers working with the district.
10. Represents the Board office and school district in a professional manner at all times.
11. Screens all visitors to the board office each day
12. Prepares purchase orders.
13. Maintains files for the district re: bid proposals
14. Performs any other duties or tasks as may be assigned by the School Business Administrator.

TERMS OF EMPLOYMENT:

Twelve month year. Salary to be determined by the Board. Hours are 8:00 a.m to 4:00 p.m. with a one hour lunch.

EVALUATION:

Job performance will be evaluated by the Board Secretary annually in accordance with the provisions of the Board's policy on evaluation of non-certificated staff