Special Project Coordinator- Temporary Role

Philip's Academy Charter School

Paterson, NJ, USA

Full time


9 hrs

Position Type:
Secretarial/Clerical/Business Office Clerk

Date Posted:

Philip`s Academy Charter School of Paterson

Date Available:

Closing Date:

Nature and Scope of Job: Oversees special executive-level projects and independently executes special strategic projects, research, and assignments.

Performance Responsibilities:
  1. Support the operations of the school main office
  2. Collect, organize, and review procurement documents (i.e. requisitions, quotes, and PO) with the Executives, Business Office, Office Manager and Operation Department to submit documentations for review and approval.
  3. Track procured goods and service from order to receipt and maintain an order process that supports providing resources to school stakeholders.
  4. Support annual fiscal audit related to procurement, food service, enrollment (preparing and organizing files)
  5. Collect and analyze data for various local, network, state, and federal report. (i.e. NJSmart, Attendance, Enrollment, etc..)
  6. Support the management of information systems and school related-data
  7. Independently and in collaboration with school-base and network, recruitment team recruit students and coordinate recruitment processes. This includes, calling students, coordinating enrollment intake, carrying out home-visits, and coordinating orientations.
  8. Coordinate school based events, including but not limited to back-to-school night, parent-teacher conferences, Title-I information session, graduation, school trips, and other miscellaneous community events.
  9. Supporting the collection, organization, and maintenance of student enrollment files in accordance with local policies and procedures.
  10. Carry out other duties and tasks as assigned

  1. Upholds and enforces school rules, administrative regulations and board policy.
  2. Performs other duties not limited but including lunch duties, recess duties, and others within the scope of his/her employment and certification as may be assigned.

Qualifications and Personal Characteristics
  1. Bachelor's degree required, Master Degree preferred
  2. Strong communication skills, both verbal and written;
  3. Strong computer skills, including Microsoft Office, Word, Excel, Google Applications, Access, etc…;
  4. Displays maturity and ability to work independently;
  5. Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues and community members;
  6. Enjoys working with children of all ages;
  7. Detailed-oriented, strong follow-through skills;
  8. Strong time management skills; ability to manage multiple tasks simultaneously and meet tight deadlines;
  9. Prior project planning experience preferred;
  10. Prior experience working in schools and/or urban communities; relentless commitment to mission of educating urban students;
  11. Comfort with ambiguity and working in a fast-pace environment
  12. Required criminal history background check and proof of U.S. citizenship or legal resident alien status
  13. Current residency in New Jersey approved residency waiver or candidate agrees to obtain residency within one year of employment
  14. Complete a Tuberculosis test and physical and provide a physician's documentation of both.
  15. Be able to kneel, bend, squat, lift, push, pull, and carry students up to 70lbs.
  16. Have dependable transportation.




Performance of this job will be evaluated annually in accordance with the board's policy on


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Philip's Academy Charter School

Philip's Academy Charter School