Career Advice

Guide to Turning Down a Job Offer (With Example)

When on a job hunt, there comes a time when you start interviewing and optimistically receiving job offers. What happens when you receive a job offer from a job you no longer want? How do you politely say “No, thank you”? Keep reading to see tips to turn down a job offer and examples. 

1. Do not delay

Declining a job offer can be an intimidating experience. If they were rejecting you, you would want to know right away. Do not wait until the last minute to give them their news. It is respectable to tell them as soon as you know so that they can move on with their hiring process. 

2. Short and sweet

Letters of rejection do not need to be long and emotional. A simple letter stating your point while being sincere is enough. 

3. Thank the interview committee

At the end of the day, these people took time to meet with you and consider you for a role in their company. It would be courteous to extend thanks even if you are not taking the position. 

4. Give a general reason

There might be many reasons not to accept a job offer, some personal or not. When you give a reason for not accepting a job offer, you do not have to be detailed. When writing a letter, just say that the job was not a good fit or you had another job offer. 

5. Consider staying in touch

If you still like to stay connected to the hiring manager or employer, then it’s worth requesting to keep in touch. There might be a situation that caused you to decline the job offer, but that does not mean that you never want to work there. Doing this can extend communication to make an easier career transition down the line. Only do this if you actually want to stay in contact with them. 

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Accepted another job email example

Subject line: Job offer – [Your name]

Dear [Name of Hiring Manager],

I am grateful for the opportunity to work with [insert employer name] as [insert role]. Although the decision was difficult, I have accepted a position with another organization.

My sincerest thanks to you for taking the time to interview me these past few weeks. Your time was much appreciated.

Once again, thank you for your time and consideration; best wishes for your continued success, and I hope we cross paths again in the future.


[Your name]

Job is not a good fit email example

Subject line: Job offer – [Your name]

Dear [Name of Hiring Manager],

I am grateful for the opportunity to work with [insert employer name] as [insert role]. However, at this time, I have decided that this is not the appropriate fit for my career goals.

I appreciated our conversation and our discussions with your team. I also want to thank you for explaining the role and vision of [insert company name].

Please accept my thanks for your time and consideration; best wishes in your future endeavors.


[Your name]